Friday, February 06, 2009

Do you know how to forward emails?

Do you really know how to forward e-mails?  50% of us do; 50% do not. Personally I almost never bother to read them or send them, most are a waste of my time.

Do you wonder why you get viruses or junk mail?  Do you hate it?  Every time you forward an e-mail there is information left over from the people who got the message before you, namely their e-mail addresses and names.  As the messages get forwarded along, the list of addresses builds, and builds, and builds, and all it takes is for some poor sap to get a virus, and his or her computer can send that virus to every E-mail address that has come across his computer.  Or, someone can take all of those addresses and sell them or send junk mail to them in the hopes that you will go to the site and he will make five cents for each hit.  That's right, all of that inconvenience over a nickel!  How do you stop it?  Well, there are several easy steps.

Try the following if you haven't done it before:

 (1)  When you forward an e-mail, delete all of the other addresses that appear in the body of the message (at the top).   That's right, delete them.  Highlight them and delete them, backspace them, cut them, whatever it is you know how to do.  It only takes a second.  You must click the 'Forward' button first and then you will have full editing capabilities against the body and headers of the message.  If you don't click on 'Forward' first, you won't be able to edit the message at all.

 (2)  Whenever you send an e-mail to more than one person, do not use the To: or Cc: fields for adding e-mail addresses.  Always use the BCC:(blind carbon copy) field for listing the e-mail addresses.   This is the way the people you send to will only see their own e-mail address.  If you don't see your BCC: option click on where it says To: and your address list will appear.  Highlight the address and choose BCC: and that's it, it's that easy.  When you send to BCC: your message will automatically say 'Undisclosed Recipients in the 'TO:' field of the people who receive it.

 (3)  Remove any 'FW :' in the subject line.  You can re-name the subject if you wish or even fix spelling.

 (4)  ALWAYS hit your Forward button from the actual e-mail you are reading.  Ever get those e-mails that you have to open 10 pages to read the one page with the information on it?   By Forwarding from the actual page you wish someone to view, you stop them from having to open many e-mails just to see what you sent.

 (5)  Have you ever gotten an email that is a petition?  It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book.  The email can be forwarded on and on and can collect thousands of names and email addresses.  A FACT: The completed petition is actually worth a couple of bucks to a professional spammer because of the wealth of valid names and email addresses contained therein.  Do not put your email address on any petition.  If you want to support the petition, send it as your own personal letter to the intended recipient.  Your position may carry more weight as a personal letter than a laundry list of names and email address on a petition.   (And don't believe the ones that say that the email is being traced, it just ain't so!)
Do not forward emails that says something like, 'Send this email to 10 people and you'll see something great run across your screen.'  Or sometimes they'll just tease you by saying 'something really cute will happen.'
   
Before you forward an 'Amber Alert' , or a 'Virus Alert' , or some of the other emails floating around nowadays, check them out before you forward them.  Most of them are junk mail that's been circling the net for years!  Just about everything you receive in an email that is in question can be checked out a Snopes.  Just go to www.snopes.com .  It's really easy to find out if it's real or not.  

If I find something in an email that I want to share I generally copy and paste it into a new email message then send it out. I have been doing that for years rather than forward it.
 

5 comments:

VioletSky said...

Good advice. I also delete all the other addresses and info when forwarding an email. I really hate getting one forwarded to me that has dozens and dozens of previous addresses - I've been known to give up scrolling before I get to the joke.

Cicero Sings said...

I have a friend who forwards stuff ... incorrectly. Sometimes I don't even open it. She can't read my blog but she has all the time in the world to read this garbage and forward it. I rarely forward anything. It has to be very, very interesting and usually do the cut and paste trick too.

Joy in the Burbs... said...

I do the bcc and the cut and paste thing too. I'm with Cicero. There are some peoples forwards that I just delete. I'm scared to open them. Especially my Aunt in FL. My goodness that woman forwards more junk than anyone I know.

Everyone should verify things thru snopes. I can't count how many times I've responded back to the sender and told them that the forwarded e-mail is not true or half true.
I always send them to Snopes.

Good wise words. I wish everyone would heed your advice.
♥ Joy

Skittles said...

I wish others would read this and learn.

Clare Mansell said...

I wish a few more people took notice of your email advice! Well done for posting it.